Transforming Patient Data IntoActionable Insights and Intelligence
Medical Passport™ doesn’t just collect patient data—it analyzes, interprets, and delivers actionable intelligence that helps your clinical team make faster, more confident pre-op decisions that improve patient outcomes and reduce cancellations.
Transforming Patient Data IntoActionable Insights and Intelligence
Medical Passport™ doesn’t just collect patient data—it analyzes, interprets, and delivers actionable intelligence that helps your clinical team make faster, more confident pre-op decisions that improve patient outcomes and reduce cancellations.
Providing the Intelligence Needed for Optimal Patient Outcomes
Traditional patient registration tools collect health information, then leave your nursing team to do all the heavy lifting. But Medical Passport does that work for you, by having our AI-powered engine automatically flag high-risk patients and find clearance requirements so your team can focus on clinical decision-making, not data analysis.
Medical Passport Captures Complete Health Histories with Smart, Adaptive Questioning
When patients create their health history in Medical Passport, our platform doesn’t just ask basic questions. It captures a comprehensive and accurate health assessment that dynamically adapts to every answer, prompting patients for additional information when required.
Medical Passport Does The Heavy Lifting For You
Easily manage 100% of your patient case volume, guided by preoperative intelligence.
Understand Which Patients Meet Your Criteria—Instantly
Unlike basic health questionnaires, our platform performs a comprehensive analysis of every patient’s health history, alerting you to clinically significant conditions that highlight each patient’s comorbidities. This enables you to verify if each patient matches your surgery criteria.
Identify and Prioritize High-Risk Patients
Our system uses AI-powered technology to automatically identify high-risk patients, by showing you which ones triggered a critical flag, so that you can prioritize the most urgent cases first. This not only simplifies your workflow but prevents adverse events and reduces last-minute cancellations.
Automatically Know Which Patients Need Clearances, Consults and More
Medical Passport uses our exclusive AI-powered rules-based engine to match patient health data with your facility’s specific admission guidelines. It flags which patients need cardiac clearances, additional labs, imaging, or anesthesia consultations, and supports clinical staff with consistent, guideline-driven recommendations.
Enable Seamless Collaboration Between Nurses and Anesthesiologists
Our Anesthesia Portal alerts anesthesiologists to patients who've triggered clinically significant health conditions. Nurses can communicate critical patient information, such as recent blood thinner use or PONV history, directly through the platform. This streamlined collaboration reduces workflow friction, prevents complications, and supports better preoperative planning. Patient health history can also be uploaded directly into Anesthesia EMR/EHR systems for seamless documentation.
Document Pre-Admission Instructions Easily and Efficiently
Our Pre-Admit Charting tool enables your staff to efficiently document preoperative instructions, such as medication stop and start times, and other important details. Multiple team members can access this information and easily add additional documentation if needed. When ready, a copy of each patient’s personalized instructions can be sent via email or text.
Keep Track of Every Patient’s Progress
Checklist shows each patient’s case status at a glance, showing you completed items, pending tasks, and work in progress. Your nursing team can collaborate through shared progress notes and quickly reference where things stand across the patient’s chart without needing to dig into each section.
Make Efficient Clinical Decisions with Intelligently Formatted Charts
Medical Passport’s patient charts are built for how clinicians actually work. Patient health information is intelligently parsed and formatted into custom charts that match your workflow for quickly reviewing allergies, med rec, nursing and anesthesia assessments, signature tracking, and more. Unlike standard health questionnaires that force you to sift through responses, our charts present information in a way that is formatted for efficient clinical decision-making.
Some capabilities are included with Medical Passport+
Where Patient Data Meets Clinical Decision-Making
By gathering comprehensive and accurate patient health histories, Medical Passport transforms raw patient data into the intelligence that supports your team in making better, more informed clinical decisions.
Easily Access the Reports You Need
Medical Passport gives you real operational insights through our robust reporting capabilities. Easily track completion rates for the number of patient-created Medical Passports vs. those created by nurses, access reports for MRSA tracking, clinically significant flags, admission guideline compliance, and more, without having to build reports from scratch.
Meet CMS Health Equity Measures
With Medical Passport, facilities can meet the CMS Facility Commitment to Health Equity measure, ASC-24, with confidence. Since this measure requires facilities to attest to five key domains, with Domains 2 and 3 focusing on Data Collection and Data Analysis, our solution will enable you to analyze key performance indicators by demographic and Social Determinants of Health (SDOH) variables to identify equity gaps.
How Does Medical Passport Improve the Patient Experience?
Medical Passport intelligently guides patients through creating and submitting their comprehensive health history, which can be done from any location and on any device.
For patients requiring multiple procedures, whether at the same facility or across different locations, Medical Passport remembers their demographic and contact information, seamlessly pre-populating it each time. This is particularly valuable for patients having multiple or follow-up procedures.
How Medical Passport Benefits Providers
Delivers Comprehensive Patient Health Intelligence
While most patient registration forms only capture basic information, our platform transforms comprehensive patient health data into clinical intelligence that results in optimal patient outcomes.
Prevents Adverse Events & Reduces Cancellations
With comprehensive patient intelligence being provided well before the day of service, your team can assess high-risk patients, coordinate with clinical staff, and address potential concerns. This helps to prevent adverse events and reduce cancellations.
Improves Efficiency & Saves Valuable Staff Time
By capturing patient health histories before the date of service, Medical Passport reduces time spent on lengthy phone assessments and voicemail follow-ups, saving nursing staff an average of 20 minutes per patient.
Supports Decision-Making with Preoperative Intelligence
By expanding Medical Passport with preoperative clinical decision support capabilities, our AI-powered technology is actively helping nurses and clinical teams make faster, more informed decisions that improve patient outcomes and operational performance.
Streamlines Collaboration Between Surgical Teams and Anesthesia Groups
With Medical Passport’s ability to compare patient health data with your facility’s specific admission criteria, we help you eliminate the guesswork from pre-op screening by providing guideline-driven recommendations that streamline collaboration and improve care.
Automates Personalized Patient Communication with Engage
Leveraging Medical Passport with Engage enables you to send automated messages that can be personalized according to your patient’s unique health history. This helps you streamline your workflow, enhance patient engagement, and improve the quality of patient care.
Frequently Asked Questions
Frequently Asked Questions
Yes. Medical Passport is used by facilities of all sizes across the country. We work with small independent ASCs, multi-specialty surgery centers, and large surgical hospitals with high procedure volumes. Our platform scales to meet the needs of any facility focused on improving pre-procedure preparation and reducing cancellations.
Yes. Medical Passport integrates with most major EMR/EHR systems. Once a patient completes their health history online, their information automatically matches with their record in your EMR/EHR. With one click, all compatible patient data is mapped directly into your system.
We retain patient information indefinitely to support your clinical and operational needs. However, if a patient requests deletion of their information at any time, we process that request within 2-3 business days in compliance with privacy regulations.
Medical Passport is designed to capture accurate, detailed information through intelligent questioning. Our conditional logic automatically asks relevant follow-up questions based on patient responses. For example, if a patient reports cardiac history, the system probes for timing, severity, and recent treatment. Medical Passport’s guided questionnaire approach helps patients provide comprehensive, clinically useful information rather than incomplete or vague responses.
Medical Passport manages 100% of your patient population and simplifies your pre-op process by automating patient data collection, reducing phone calls, and surfacing the information that matters most. Our platform automatically sends alerts and notifications to highlight patients with clinical significance based on your facility’s criteria, so you can prioritize high-risk cases and coordinate with anesthesia earlier. This reduces last-minute cancellations and improves both clinical outcomes and patient satisfaction.
When combined with Medical Passport+, you gain real-time clinical decision support and actionable recommendations that guide your team through complex cases with confidence.
While Medical Passport excels at capturing comprehensive patient health histories as a preoperative intelligence platform, Medical Passport+ takes it further with advanced clinical decision support. Our AI-powered rules-based engine automatically identifies high-risk patients, so that you can prioritize the most urgent cases first.
Medical Passport+ also cross-references each patient’s health information with your facility’s specific admission criteria, recommending next steps for every case, such as if a patient needs additional testing, specialist clearance, or consults. Additionally, it provides a centralized workspace for pre-op nurses to document and collaborate, and allows you to send tailored pre-op instructions directly to patients with just a few clicks.
Yes. Patients can use their Medical Passport profile for multiple procedures, whether at your facility or at other locations that use the platform. This is particularly valuable for patients having bilateral procedures (like eye procedures) or follow-up surgeries. The patient portal is easy to navigate, and patients only see questions relevant to their upcoming procedure and your facility’s specific requirements, so the experience remains streamlined and personalized every time.
Medical Passport includes automated patient reminders via text, email, and voicemail to ensure patients complete their health history on time. Patients can also review and acknowledge your facility’s policies, consent forms, and pre-op instructions online, ensuring they’re fully informed and prepared before arriving for their procedure. This reduces day-of-surgery delays and improves overall patient readiness.
Transform Patient Data Into Actionable Insights
See how Medical Passport’s clinical intelligence improves patient outcomes and enables better, faster preoperative decision-making.